Time tracking software from GFOS - simple and secure

Use the GFOS time tracking software which will ensure compliance with the legal requirements for time tracking in the EU and individual countries. The time data is stored securely on servers in Germany in the cloud or as an on-premise solution at your location. At the same time, you simplify your HR management processes.

Main Features

Securely record times & fulfill electronic documentation obligations with GFOS

In 2019, the European Court of Justice ruled that the recording of working hours is mandatory for companies in all European member states. With time sheet software from GFOS, you can easily fulfill this documentation obligation. Recording to the minute enables working hours and break times to be stored securely. This also allows you to comply with the legally prescribed rest and break times. The GFOS time management system offers various options for recording working times on different end devices and at different locations and time zones. All data is stored securely, is immediately available online in the system and is always up to date. 

Some advantages at a glance:

  • Certified connection to the electronic certificate of incapacity for work
  • Native app provides convenient mobile functions for your employees.
  • Mobile working at a glance at all times
  • Flexible connection of terminal peripherals from market-leading manufacturers (also combined)
  • Extensive standard evaluations for any required information 
  • Flexible parameterization enables all time management requirements to be met
These customers rely on workforce software from GFOS

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Your advantages

The advantages of our time tracking software

Time savings for HR managers

HR administration tasks are shortened many times over thanks to time tracking software

Secure storage of data

Your data is either stored securely in the GFOS knownCloud or, in the case of on-premise use, on your premises.

Integration with payroll accounting

All absence and bonus wage types are calculated and transferred in an integrated manner on the basis of the time management evaluation.


Available in the cloud

Use the secure GFOS knownCloud to introduce and scale time sheet software in your company more quickly.

Timesheets & evaluations at the touch of a button

Various evaluation functions are available to your HR managers and employees with just a few clicks.

Flexible expansion functions

Do you need more than just time tracking software? Use the modular structure of the GFOS software to meet your requirements.

International use

Multilingualism and recording options in different time zones make it easier to work in decentralized teams and at several locations.

In the application

Practical interfaces for our attendance tracker

It doesn’t get simpler than this: Thanks to the various standard interfaces to payroll and ERP systems, the GFOS time tracking software integrates seamlessly into existing IT system landscapes. Thanks to our certified SAP interfaces, the system can also be operated in your SAP environments. Duplicate data maintenance is no longer necessary: Bidirectional data exchange with your ERP or payroll system helps to avoid errors and inconsistencies.

With the help of minute-by-minute time bookings in our time tracking software, payroll accounting can be processed easily. Overtime, special times etc. are recorded directly by the system, simplifying subsequent payroll accounting. This also includes the preparation of all absence and bonus data for payroll accounting as well as an integrated daily or monthly transfer of absence periods. In addition, bonuses can be conveniently prepared as a wage type and then settled directly.

Time tracking software according to your requirements

Thanks to time sheet software, times can be recorded on a PC, on the intranet and internet, via app, tablet or with an ID at the terminal - anywhere, even in different time zones for decentralized teams. We cooperate with market-leading manufacturers of time tracking software and access terminals, which you can also combine as you wish. Thanks to the direct connection to GFOS, there is no need to use the terminal manufacturer's software.

Various processing rules, such as different time accounts, shift and time models, balance limits, capping rules and overtime flat rates, ensure that the data is processed according to your requirements. You also benefit from an unlimited number of account rules for reporting as well as time and payroll accounting. 

Simplify processes and achieve various savings through the smart use of workflows. This applies in particular to the processing of all types of absence and special time requests. Various hierarchy levels and substitute regulations ensure a completely paperless application system. The ITSG-certified integration with the electronic certificate of incapacity for work enables the full digitalization of sick notes and also avoids duplicate data maintenance.

Some advantages at a glance:

  • Fulfillment and support of compliance with legal and collective bargaining requirements
  • Solution for operational requirements via parameterization in the system
  • Flexible and automated reporting via GFOS' own scheduler
  • Integration in the customer's own intranet possible
  • Free design of dashboards and the app for each employee group via Dashboard Designer
  • Integration into other modules of the GFOS service portfolio

Evaluations & extensions of the time tracking software

Many advantages through central administration of your attendance tracker: Define who is responsible and generate various evaluations that can be sent automatically by email via a scheduler. Your employees can also generate their own evaluations using various authorizations - increasing transparency in your organization. 

These and other evaluations are possible:

  • Employees present/absent
  • Overtime
  • Monthly overview
  • Time accounts
  • Balances
  • Remaining vacation overviews
  • Annual accounts
  • Time sheets
  • Attendance/absence statistics

A large number of standard interfaces and web services enable smooth exchange with other systems - data that has been entered once can thus be used multiple times. This is also reflected in the modular structure of the GFOS solution: Expand your time tracking software according to your requirements - for example by adding employee scheduling, security features or functions from the production area. In this way, the advantages of GFOS can be used across all industries.

Further features

Comprehensive, online time tracking software from GFOS

Powerful app

Benefit from a powerful, native app. This makes it easy to record working times anytime, anywhere.

Integrated employee scheduling

With time management, you lay the foundation for further HR processes. Use employee scheduling to deploy your resources optimally - including determining human resource staffing requirements and forecasting.

Combine time, access and operational data

The solutions from the GFOS ecosystem can be ideally combined with each other. Use the synergies from time tracking software and access control system or connect your production and the processed operational data to simplify the daily work for your employees.

Corporate health management with GFOS

Your skilled employees are your most important resource. Early recognition of possible optimization measures relating to illness-related absences is therefore essential. Occupational health management provides you with important starting points and support.

Certified for the incapacity for work

Certified by the ITSG, the system transmits the electronic certificate of incapacity for work via the sickness and accident reports digitally in automatic exchange with the GKV communication server.

All features

Time tracking software by GFOS at a glance

Management of attendances and absences

You can manage attendances and absences centrally or decentrally, securely and clearly. Recording is possible via various end devices.

Many interfaces and web services

Thanks to various interfaces, our time tracking software system can be seamlessly integrated into your system landscape - in particular with the precise preparation of data for your payroll accounting system.

Various time models

Flexibility for your employees: GFOS time sheet software maps different time models and working hours.

Clear evaluations

You can evaluate overtime, time accounts, absences or reasons for absence with just a few clicks.

Overview of availabilities

Use time tracking software for your employee scheduling and display your employees' availabilities in just a few clicks.

Account forecast promotes future transparency

Accounts are not only calculated in the past, but also in the future and are therefore available for management decisions.

Simple ID card management

You can create new employees quickly thanks to central ID card coding. The ID cards can also be used for your access control and other modules.

Success stories
  • We offer our employees a wide variety of working time models. [...] However, there are also special combinations to cover the capacities of the machines. This cannot be handled without a good time management system.
    Matthias Kornfeld (CIO, ARI Armaturen)
  • It should be possible for the new software system not only to record and process employees' times, but also to cover the areas of access control, payroll data processing, workflow and employee scheduling.
    Kay Goetz (Personnel Officer, Transgourmet)
  • We use the evaluations very intensively, including e.g. time account, shift overview, balance lists, absence planning and project and activity hour statistics. Supervisors mainly use the time sheet. This is an evaluation that was created especially for us.
    Astrid Harde (Personnel Officer & Time and Attendance Officer, Sennheiser)
What are the advantages of time tracking software compared to other systems?

The advantages of online time tracking software are obvious. It is useful for all companies and has been mandatory since the ECJ (European Court of Justice) ruling - regardless of the industry and size of the organization. In addition, employees can use any device with an internet connection to record and process their times. The manual workload for your HR department is reduced enormously by using a time tracking software: Time data is transferred digitally - eliminating the need for manual transfer and further processing in your payroll processes. In addition, you comply with important regulations about the attendance tracker, which have been mandatory since 2019 as a result of the ECJ ruling. This ruling refers to the Charter of Fundamental Rights and is fully supported by our software.

What are the system requirements for time tracking software from GFOS?

Our software solution has a general configuration standard that works for many companies. Information on the compatibility of the GFOS software can be found in our system requirements. These are standard requirements. If you have further or more individual requirements, we will find a solution together. Our IT experts will be happy to advise you on your project. 


Can existing hardware still be used?

The GFOS software is hardware-independent, which means that we can also connect your company's existing hardware. In addition, we work together with the four leading hardware providers on the market to map your individual requirements as well as possible. For more information, please check out our page about workforce partner companies.

When is time tracking mandatory?

Time tracking software has been mandatory since the ECJ ruling in May 2019: This means that companies must provide a suitable method of recording. However, the legislation in Germany and the DACH region has yet to be amended and is currently under discussion. By using the GFOS time tracking software, companies are already on the safe side: All working times are processed to the minute and handled in compliance with the ECJ ruling.

Who is allowed to view the time tracking software in the company?

Time data may only be viewed by the relevant persons themselves and by supervisors or administrators with the appropriate authorizations. You assign the appropriate authorizations individually within the GFOS software. This ensures that the data is secure against access by third parties. GFOS also has ISO27001 certification and therefore complies with important IT security and data protection standards.

How secure is personal data?

Thanks to central storage and the comprehensive authorization system, all personal data is comprehensively secured in multiple ways. When using cloud-based time tracking software, you benefit from secure storage in the GFOS knownCloud in data centers with German server locations. If you use our on-premise solution, the data is stored at one of the company's locations. Our technology consultants will be happy to help you choose a secure and suitable system landscape during an individual IT infrastructure consultation. Your right to view the personal data stored for each employee is available at any time via a corresponding evaluation.

Can the GFOS time tracking software also be operated on the cloud?

Yes, the entire GFOS ecosystem is available in the cloud. Our GFOS knownCloud offers you the necessary security with server locations in Germany. This means you can implement the solution in your company more quickly and scale it as required.

Can time tracking software and access control also be combined?

Yes, the GFOS software is modular, so you can easily combine different modules. For example, all employee IDs, chips and means of identification used for the time tracking software can also be used to unlock doors, barriers, etc. for the access control system - so you can cover many functions with one ID.

Why GFOS software is worthwhile

Users: 3 million

On average, 3 million users utilize GFOS software every day. This is how we digitize working environments worldwide and ensure future viability.

Custom Interfaces 70+

The system was designed for easy integration into your existing IT architecture. We’ve preconfigured custom interfaces for 30 of the world’s most popular payroll management applications and another 40 custom interfaces for common ERP systems.

Countries: 30

Our software is serving to cut labor costs substantially in over 30 countries.

Languages: 18

GFOS solutions are available in 18 languages. This means you benefit from the international deployment options.

Experience: 35+ years

With over 35 years of success and a broad partner network, we offer cross-industry solutions for companies of all sizes.

Take action now

Want to get the time tracking software from GFOS for your company or want more information about it? Then just get in touch with us!

Thorsten Karras 
+49 (0)201 / 61 30 00

All contact persons at GFOS

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