The evacuation list from GFOS - more security in the company

Support in emergency situations: The evacuation list enables you to act effectively in emergencies by providing you with accurate information about the presence of people and facilitating a quick as well as safe evacuation. The list can also be used for analysis purposes in your building management. This allows you and your employees to keep a cool head even in emergencies and bring people present on the premises out of harm's way without losing any time.

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Main features

Effective evacuation management - fast emergency response thanks to the evacuation list

Our access control software solutions allow you to keep track of who is present on your premises at all times. To do this, current data records and information from several systems and modules are merged, compared with each other and weighted according to the reliability of the sources.

This gives you access to a valid evacuation list at the touch of a button in the event of an emergency. This shows which people are currently present, which people are safely absent and in which areas of the company people present are most likely to be at the moment. If it is not possible to identify a person as a confirmed absentee, they will also be included on the list. In the event of an evacuation, you can use the evacuation list to see whether all employees are already at the assembly point. In the event of an emergency, it supports rescue personnel (incident commander, rescue service, plant security, etc.) in their work or in the targeted search for missing persons.

Your benefits

The advantages of the evacuation list with GFOS

Improve security

Realtime data from the software can reduce misinformation and therefore support effective evacuation.

Efficiency that counts

In an emergency, every second matters: our software saves you time and enables coordinated emergency response.

Speed up emergency response

You can also use the evacuation list for drills. Regular drills can speed up evacuation times.

In use

Evaluate attendance status

Data from various GFOS modules can be evaluated for up-to-date recording and evaluation of attendance. The highest priority here is time tracking software (clocking in and out of your employees), followed by access control (preferably in conjunction with people separation systems). However, simpler features such as logging in to the GFOS software or working time scheduling in accordance with the employee scheduling can also serve as a source of information, providing important details for the evacuation list:

exclude attendance (weekend work / non-working days / etc.)
Take absences into account (vacations / trainings / other events)
Room-, building- or location-related

By comparing the data this way, you can see who is likely to be on site at any given time and which employees' attendance can be ruled out with a clear conscience. This ensures that you act in the best possible way in emergencies.

Connection of room and visitor management

Use room and visitor management to evaluate personal access bookings for zones or rooms. The access readers at the entrances and exits of certain zones help you to determine which areas people are in. The anti-passback procedure prevents individuals from logging into the same zone more than once or being present in several zones at the same time. The system therefore provides accurate data for your evacuation list.

The visitor data stored in the system is also included in the evacuation list overview. They show which people should currently be on site. If visitor groups present have visitor IDs with the door unlocking function, the room monitoring system can be used to track even more precisely which areas they are currently likely to be in.

Everything for a safe evacuation

Desktop shortcut

Store the evacuation list on your desktop using a quick access function. All required information is then automatically evaluated by clicking on the shortcut or printed out directly - easy handling in emergency situations.

Additional file printing

Store additional documents, such as floor plans of the site or evacuation instructions, to provide your emergency services with ideal support. These are then output with the evacuation list.

All features

The functions of our evacuation list

Analysis of the attendance status

The attendance status of your employees provides you with a reliable overview for any evacuations.

Room monitoring

Evaluate at the touch of a button as to who has gained access to which rooms and is likely to be there.

Evaluation of planned attendances

Planned services and shifts can also be evaluated and included in the attendance evaluation in connection with employee scheduling.

Also for visitors

Help protect the security of your visitors by having the available data on people from outside the company readily accessible in the event of an emergency.

Success Stories

By splitting up certain software functions and checks in the access control system center or access terminal, with an additional emergency power supply, increased security can be achieved. If the access server fails or there is a line interruption, the access control system center or terminal continues to operate autonomously until all system components are operational again.

Werner Störmer (BHE Expert Committee Access)

Successes with the evacuation list from GFOS

ARI Armaturen Albert Richter GmbH & Co. KG

Arthrex GmbH

AVA Abfallverwertung Augsburg

Josef Bernbacher & Sohn GmbH & Co. KG

IMS Gear SE & Co. KGaA

Karl Finke GmbH

MANN+HUMMEL International GmbH & Co. KG

NOWEDA Apothekergenossenschaft eG

Sennheiser electronic GmbH

Transgourmet Deutschland GmbH & Co. OHG

Vollert Anlagenbau GmbH

FAQ

How reliable is the evacuation list?

GFOS cannot guarantee the completeness of the list. The information is only intended to support the evacuation measures. Various factors can influence the accuracy of the list, e.g. several people entering the premises with only one ID (the first person holds the door open), a power failure, forgotten time bookings, a login within the software in the home office and other factors. Nevertheless, the evacuation list provides you with an overview of people who cannot be identified as absent, so that you can focus your emergency measures on people who are actually at risk in an emergency.

Can I also use the evacuation management system for training situations?

Yes, you can generate a list for emergency drills in just a few clicks. The data from the software is available at all times. This means you are optimally prepared for an emergency and know how to use the evacuation list. In an emergency, you can provide even better support to the fire department and incident commander with information.

How often should companies carry out a fire drill?

Section 12 of the German Occupational Health and Safety Act states that security instructions must be "adapted to the risk development" and "repeated regularly". The Technical Rules for Workplace (ASR A2.3, Chapter 11) also state that "evacuation drills at intervals of 2 to 5 years" have proven to be effective in practice. However, this is at the discretion of the respective company. New employees or higher turnover rates may require more frequent drills. Ultimately, companies benefit from a routine approach to emergencies.

Why GFOS software is worthwhile

Users: 3 million

On average, 3 million users utilize GFOS software every day. This is how we digitize working environments worldwide and ensure future viability.

Custom Interfaces 70+

The system is perfectly integrated into your existing IT system landscape with over 30 interfaces to payroll accounting systems and over 40 interfaces to ERP systems.

Countries: 30

Our software is serving to cut labor costs substantially in over 30 countries.

Languages: 18

GFOS solutions are available in 18 languages. This means you benefit from the international deployment options.

Experience: 35+ years

With over 35 years of success and a broad partner network, we offer cross-industry solutions for companies of all sizes.