The GFOS access control system makes your working environment more secure

Who is allowed to enter your company? Who is supposed to be in the building at what time? How do you protect security-relevant areas in your company and how do you protect visitors? GFOS access control system regulates your security requirements by storing all important information in the software, assigning authorizations and roles and thus precisely controlling access.

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Main features

Security made easy

Manage and control all security-relevant factors in your company. The main component is a software-based access control system. The advantage: digital authorization concepts. Instead of an analog locking system, in which a large number of keys and locks are managed, employees, authorized visitors and external company personnel are issued with a card or chip. If access rights change, manual adjustments are very easy without manual intervention. With a reliable security dashboard, visitor management, ID generator and other functions, you have a comprehensive security toolkit for targeted access control system at your disposal.

With GFOS.Access Control, we offer your company comprehensive, innovative security solutions - and create the digital transformation of tomorrow.

Our services help secure access to your buildings and premises. We work with you to develop the optimum solution for employee IDs or transponders and integrate other card-controlled applications on the RFID card. Use various applications with just one means of identification and work with us to select the most cost-effective hardware. We supply scalable access control systems with individual security concepts
Reinhold Roth, Partner Manager of Sales (GFOS mbH)
Your benefits

Advantages / Key facts

Comprehensive security

The combined functions of our access control system offer you comprehensive security for your holistic building security.

Modular and customizable

Full flexibility: use the right modules and hardware for your company's requirements.

Efficient management

Central management of users and access rights improves your efficiency and transparency when it comes to access.

Realtime monitoring

With the practical dashboard, you have an overview of all security measures and are informed directly about incidents.

Evacuation lists at the touch of a button

Practical evaluations help you with rescue measures in the event of an emergency by checking who is present.

Meet GDPR requirements

With the GFOS software world, you are using a GDPR-compliant solution that can also be used in the cloud and is ISO27001-certified.

In use

Access control system from GFOS

Access control system with smart authorization management

Transform your locking system by digitizing it. GFOS.Access Control manages your access centrally, with individual authorizations for a secure company. Use group or individual authorizations or combine the two options. Employees, visitors and suppliers open doors, locks, barriers and gates using an access medium. Define time frames for access and integrate the software into existing system landscapes. You benefit from the connection of the most common hardware solutions from PCS Systemtechnik, dormakaba, Datafox und GANTNER, which you can also combine with each other.

Access control system from GFOS

Visitor management software from GFOS

Visitor management made easy

Maintain an overview with online visitor management from GFOS. Connected to the access control system, the module enables secure and efficient management of your visitors. Check-in and check-out times are recorded while visitors enjoy a positive experience - without those annoying sign-in sheets. Personalized authorization concepts ensure targeted access to authorized areas. Moreover, it is also convenient for visitors to register on their own via visitor self-service terminals. The seamless integration of the VISIT visitor and logistics management software from ASTRUM IT offers additional functionality. 

Visitor management software from GFOS

Security dashboard from GFOS

Clear security dashboard for your access control system

Use the security dashboard to view security-relevant areas. Realtime data exchange provides an overview of alarms, open and closed doors and access authorizations. Alarm management provides immediate notification of incidents. Porters, reception staff, the IT department and monitoring services are thus supported in their daily work. The dashboard allows simultaneous access for several security officers and can be expanded to include dashboard views from GFOS time tracking software.

Security dashboard from GFOS

Access readers and more from GFOS

Meeting all requirements with the right hardware

Rely on tailor-made access readers and hardware for the access control software from GFOS. Our long-standing partner companies for security solutions enable secure workflows in every industry. Take your pick from a wide range of options, from RFID and NFC to biometrics. Whether it's a personnel lock, time tracking software, 2-factor authentication with biometrics or a vehicle barrier connection: with our software, you can manage individual authorizations and control complex scenarios. In cooperation with industry giants such as PCS Systemtechnik, Datafox, GANTNER and dormakaba, we guarantee a tailor-made hardware connection that meets your requirements.

Access readers and more from GFOS

ID generation with GFOS

Printing and encoding employee IDs in-house

Easily design internal employee IDs - customized in layout and ready to use for time tracking software, access control system and contactless payment. You can access the data from your personnel master data. The ID generation takes place directly from our software. Not only can you select the layout and the supporting printer, you can also add the desired applications for MIFARE DesFire or LEGIC advant to the cards. In this way, the entire process of generating, managing and providing IDs is optimized. You save time and money as you are no longer reliant on external service providers. As an option, it is also possible to create visitor IDs.

ID generation with GFOS

Control of vehicle access on approach with GFOS

Control vehicle access on approach

Integrate the management of vehicle access to your premises. Automated processes ensure efficient vehicle movements, even at peak times, while maintaining your security level. Minimize security risks by ensuring that only authorized persons and cars have access to the site, parking lot or parking area. Automatic barrier control using authorized transponders reduces personnel costs. Update access authorizations with just a few clicks, block employees who have left and authorize external companies.

Control of vehicle access on approach with GFOS

Create evacuation list with GFOS

Make evacuation measures clearer

Support any emergencies with the evacuation list from our access control system. This provides information on the attendance of people for rapid evacuation. The list is based on various sources of information from the GFOS software world, identifies people present in real time and prioritizes information according to reliability. If it is not known for sure that a person is absent, they will be added to the list. The evacuation list helps rescue managers to check the persons listed in emergencies. Up-to-date data helps to minimize any misinformation and optimize evacuation measures.

Create evacuation list with GFOS

Manage access via smartphone with GFOS

Bring access control to your mobile phone

Improve your company's security and operations by digitalizing your employees' access authorizations. Digital badges are loaded directly onto your employees' smartphones, eliminating the need for traditional physical badges. With GFOS.Access Control and the partner app, we provide you with a seamless and modern mobile access control solution. Find out more about how this technology speeds up your access management.

Manage access via smartphone with GFOS

Further features of our access control system

Stay scalable

You remain flexible - regardless of whether you are expanding dramatically and therefore need more employee IDs, or whether you are relocating and want to equip a larger building with more terminals and readers. GFOS solutions can be expanded effortlessly.

Connection to SAP

It can be connected to your existing ERP landscape thanks to the certified interfaces from GFOS. This allows you to flexibly add access and time tracking software solutions to your SAP system. It is also possible to add extensions from the MES and workforce management areas.

Audit-proof reports

The various reporting functions in the GFOS software world provide you with audit-proof reports on authorizations and access rights. Our GDPR-compliant software observes all data protection requirements and is ISO27001-certified.

Elevator control

The installation of access readers in elevators enables the elevator controller to be connected to the GFOS system. This provides additional protection for sensitive floors: employees are only granted access to authorized floors.

All features

Access control system from GFOS at a glance

Access control

You can control personnel, group or time-related access authorizations with our software and flexible hardware selection.

Learn more about access control

Visitor management

Enable efficient visitor management without printed sign-in lists and, if required, with the VISIT visitor and logistics management software.

Learn more about visitor management

Security dashboard

The dashboard offers real-time visualization, alarm monitoring and more to support security managers.

Learn more about the security dashboard

The right hardware

With the right hardware, you can control your access with RFID, NFC, biometrics and more thanks to our long-standing hardware partners.

Learn more about hardware

ID management

Individual employee IDs for time tracking software and access. Personalize and encode your ID cards using the latest RFID technologies, such as LEGIC advant and MIFARE DesFire EV 2/3. with our ID generation system.

Learn more about ID management

Control of vehicle access on approach

Ensure efficient access to your parking lots and depots - also with automatic barrier control in hands-free access.

Learn more about control of vehicle access

Evacuation management

Use the attendance overview during your emergency evacuation to support emergency services with this information and generate evacuation lists at the touch of a button.

Learn more about evacuation management

Mobile access control

Enable access control on the smartphone by making badges available digitally in our partner app

Learn more about mobile access control
Success Stories
  • Thanks to the new access control solution, we get an overview of the people on the company premises at all times. This is necessary because if there’s an alarm, we can track the complete evacuation of the system.
    Josef Hektor (Management Assistant, AVA Abfallverwertung Augsburg)
  • GFOS was able to fully meet the requirements and, as a partner of PCS, was also easy to connect to the terminals already in use.
    Erwin Strittmatter (Head of IT, Bernbacher)
  • The system works smoothly and has been very well received by the employees concerned, as it makes daily life much easier.
    Joachim Lauer (HR Information Technology employee, MANN+HUMMEL)
Success stories

Why GFOS software is worthwhile

Users: 3 million

On average, 3 million users utilize GFOS software every day. This is how we digitize working environments worldwide and ensure future viability.

Custom Interfaces 70+

The system is perfectly integrated into your existing IT system landscape with over 30 interfaces to payroll accounting systems and over 40 interfaces to ERP systems.

Countries: 30

Our software is serving to cut labor costs substantially in over 30 countries.

Languages: 18

GFOS solutions are available in 18 languages. This means you benefit from the international deployment options.

Experience: 35+ years

With over 35 years of success and a broad partner network, we offer cross-industry solutions for companies of all sizes.

What access control systems are available?

There are various access control systems that control access to buildings or premises. These range from pure access readers to additional security factors such as PIN codes and biometric systems. Software can be used to map individual authorizations, time zone regulations and more. A distinction is also made between online and offline access. With online access, the hardware components are in continuous communication with the server or a database. Offline access, on the other hand, describes a system that works independently of a central server - the access rights are stored on the access medium, such as a transponder, and are updated at regular intervals at a read/write terminal. We would be happy to advise you on suitable solutions for your requirements.

How does access control system work?

An access system uses electronic systems to control access to buildings or premises. People are granted access using IDs, smartphones or biometric features such as their fingerprint. The controlling software in the background manages individual authorizations and time zones to control access to certain areas. This increases security, minimizes risks and offers flexible access management.

Can I also combine the GFOS.Access Control with other software modules?

Yes. The GFOS software world has a modular structure. There are various components that you can use stand-alone. Other functions however, are dependent on other GFOS solutions, such as the evacuation list. This checks factors from time tracking software and access control system and requires them in order to provide more precise information. However, the advantage of GFOS software is obvious: you can easily combine requirements from the areas of access control, workforce management, manufacturing execution systems as well as cloud and IT infrastructures. Our IT experts will be happy to advise you on the possibilities and how to use our software to suit your needs. 

Is GFOS.Access Control also available in the cloud?

Yes, the entire GFOS ecosystem is available in the cloud. Our GFOS knownCloud offers you the necessary security with server locations in Germany. This means you can implement the solution in your company more quickly and scale it as required.

What are the system requirements for the GFOS visitor management software?

Our software solution has a general configuration standard that works for many companies.  Information on the compatibility of the GFOS software can be found in our system requirements. These are standard requirements. If you have further or more individual requirements, we will find a solution together. Our IT experts will be happy to advise you on your project.

Act now

Want to get GFOS.Access Control for your company or want more information about it? Then just get in touch with us!

Reinhold Roth
+49 (0)201 / 61 30 00

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