Training management software from GFOS for clear schedules

Organize all processes related to training and further education clearly: The training management software from GFOS supports your HR managers in planning. Preparation, implementation and follow-up of all internal and external training courses and workshops as well as the subsequent booking of the qualifications acquired are effortless.

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Main Features

Our training management software makes it easy

The training management software from GFOS allows you to easily plan and manage employee trainings. These can be assigned to different training types, for example. The software can also be used to assign whether a training is optional or compulsory. Other categories are also available for trainings. The GFOS web application provides access to a clearly structured training catalog. 

Our training management software can be used to store and retrieve comprehensive information on events. This includes the following points:

  • Participants in the training
  • General utilization of the event
  • Overview of confirmed registrations or registrations still to be confirmed
  • Approver of the training application
  • Waiting list for a training
  • Required mandatory trainings including deadlines

In the run-up to the training, the software can be used to automatically create all the necessary documents. This includes participant lists, name tags and training documents in the form of serial letters or e-mails. Training planning with GFOS software also enables registration confirmations to be sent automatically to all participants in an event. 

If a training has been attended and confirmation of attendance has been stored in the system, confirmations of attendance can be sent automatically to the relevant employees. At the same time, they have the opportunity to rate the training they attended via the web application - these ratings can then be easily filtered and evaluated by speaker or training.

These customers rely on workforce software from GFOS

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Your advantages

The advantages of training management with software

Involve employees

The digital booking and management of trainings enables the active involvement of your skilled employees in the planning process.

Data-supported decisions

The training management software provides a clear overview of attendance and capacity utilization, allowing you to plan strategically.

Better traceability

Avoid double entries by integrating with employee scheduling, time management and application management. Absences and pending approvals are displayed and qualifications can be entered quickly.

Save time and costs

Automatic administration processes save you time and effort with registrations, approvals and administrative processes.

Efficient use of resources

You can use and coordinate rooms, materials, speakers and even your employees more efficiently.

Use internationally

Do you work in different countries? Our training management software is available in several languages and is therefore suitable for international use.

In the application

Digitize training planning and management

Standardized training course administration from GFOS ensures that important mandatory trainings for employees are scheduled accordingly. Participation in such events can often be essential in order to obtain or maintain certain qualifications. 

Master data can also be created in the software to create recurring trainings with little effort. Hotel management is just as easy, with hotel information and directions to the venue being stored. To ensure that the event can take place as planned, the training management software provides information on the planned occupancy rate. This ensures that the minimum and maximum occupancy of the training is adhered to. 

All relevant materials relating to the training can be generated directly via the training planning software. This includes the following documents:

  • Registration confirmations
  • Name tags
  • Participant lists
  • Certificates of attendance
  • Evaluation forms

With the help of our software solution, those responsible are always kept up to date on capacity utilization, registrations, cancellations and missing persons.

Clearly evaluate training processes

With our software solution, you can easily digitize and significantly simplify the preparation and follow-up of trainings. If employees register via the training management software and their attendance is confirmed (by their line manager if required), the employee's absence for the training period is recorded directly in the time tracking software. The software also gives all participants access to the training description and any training documents relating to the event.

Our system also simplifies the evaluation of individual trainings and the bundled evaluation of feedback. Individual, digital evaluation forms with checkboxes and free text fields can be created by those responsible in order to provide participants with comprehensive feedback on the event via free text fields or checkboxes. 

Training management with GFOS software makes it possible to automatically analyze the training evaluation afterwards. Various scale values can be specified or detailed evaluations generated for this purpose. This also applies to comparisons between several speakers or locations. Additional evaluations relating to the training are also available:

  • Utilization of the trainings
  • Required mandatory trainings, e.g. for first aiders, evacuation assistants, forklift drivers (details on the status of the mandatory trainings, training-related or person-related)
  • Traffic light function for the need to attend a mandatory training (with date) 
Further features

More possibilities with our training planning software

Connection to employee scheduling

The modular structure of the GFOS ecosystem allows it to be linked to your resource planning. For those responsible for planning, the skilled employees are displayed as absent and therefore not available for planning.

Integration with time tracking software

The connection to absence management makes it possible to enter absences directly in time tracking software as soon as the training has been confirmed - always giving you the necessary overview.

Integration into the workflow, employee self-service

Training management with GFOS software allows you to use the same hierarchy levels, workflows and visualizations that have already been created in your software.

Daily rates for speakers

If you wish, you can specify the speaker's fee and thus create a simple cost overview. The currency can also be set.

All features

The possibilities of training management with software

Training planning and management

Easily create overviews of events in the form of a training catalog that includes all important information such as location, duration, speaker and content including training description. 

Applications and evaluations

You can manage the application and booking of trainings and the subsequent evaluation of the course in the software's web application.

Many evaluation options

Planning managers have clear evaluation programs such as capacity utilization, cancellations, regular/compulsory trainings with traffic light function and much more at their disposal.

Connection to planning processes

If our software is also used for time tracking software and employee scheduling, the information on training attendance and the corresponding absence can be booked automatically.

Posting qualifications

After successful participation in a compulsory or optional training, you can keep track of the skills acquired by booking them in the qualifications management system.

Successes with the training planning software from GFOS

What is training management software?

Training management software is a specialized application that helps companies to organize and manage their training activities efficiently. It enables the planning, implementation and monitoring of trainings, training courses and qualification measures for employees. Training management automates processes such as planning, registrations, resource management and reporting to increase the effectiveness of training strategies while minimizing the administrative burden.

Is the GFOS training planning software also available in the cloud?

Yes, the entire GFOS ecosystem is available in the cloud. Our GFOS knownCloud offers you the necessary security with server locations in Germany. This means you can implement the solution in your company more quickly and scale it as required.

Can I also book trainings with the GFOS app?

Yes, by using the GFOS.Workforce Management | Mobile module, you can also use the mobile application system via app. Among other things, you can use it to book your absence requests for trainings.

Why GFOS software is worthwhile

Users: 3 million

On average, 3 million users utilize GFOS software every day. This is how we digitize working environments worldwide and ensure future viability.

Custom Interfaces 70+

The system was designed for easy integration into your existing IT architecture. We’ve preconfigured custom interfaces for 30 of the world’s most popular payroll management applications and another 40 custom interfaces for common ERP systems.

Countries: 30

Our software is serving to cut labor costs substantially in over 30 countries.

Languages: 18

GFOS solutions are available in 18 languages. This means you benefit from the international deployment options.

Experience: 35+ years

With over 35 years of success and a broad partner network, we offer cross-industry solutions for companies of all sizes.

Take action now

Want to get the training management software from GFOS for your company or want more information about it? Then just get in touch with us!

Thorsten Karras 
+49 (0)201 / 61 30 00 


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