Skill management system from GFOS – competence based on facts

Finally, a better overview across your talent pool: The skill management system from GFOS supports your company in optimally managing the qualifications of employees within your organization and promoting targeted further training measures. This enables optimized staff deployment, ensuring that the right person with the right skillset is in the right place at the right time. Regularly required trainings or refresher courses are monitored so that no valuable qualifications of your employees are lost.

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Main features

Skill management with GFOS - making qualifications visible

With our skill management system, you can manage all of your employees' qualifications in a central skills database. This is where the information about skills and competencies flows together so that you and your company can effectively track, develop and optimize these skills. Generate up-to-date overviews directly via the competence management software. This means you always know which skills already exist in the company and which are still missing. You can also see which skills your employees specified at the time of recruitment so that you can evaluate and use them during their employment if necessary.

Overview of the status quo in the company

  • Visualization of qualification gaps
  • Monitoring the need for updating 
  • Planning of required training measures
  • Training reminder for affected persons
  • Scheduling of training or further training measures
  • Traffic light system for the expiry of qualifications

Our skill management system enables you to plan the ideal scheduling of qualified skilled employees. Our tool supports the possibility of aligning daily or weekly schedules specifically to the individual qualifications available to employees. This allows you to ensure effective and efficient resource allocation within your company. 

These customers rely on workforce software from GFOS

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Your benefits

The advantages of our skill management system

Targeted further training

The digital management of skills facilitates improved career advancement for your employees.

Effective use of resources

Thanks to the clear overview of the skills available in the company, you benefit from targeted personnel deployment for your areas of responsibility.

Strategic basis for decision-making

The data-supported insight provided by your skill management system enables you to make strategic personnel decisions for long-term and medium-term planning.

Fast response times

In the event of shortages, the system provides you with an overview of available skills so that you can plan replacements and avoid staff shortages.

In use

Competence management software - manage and monitor qualifications digitally

Use a central platform to record all employee qualifications and keep an eye on them in the long term. For qualifications that are only valid for a certain period of time, you can see immediately when they expire. If desired, the skill management system can automatically notify the people concerned when the expiry date of the qualification stored in the system is approaching.

As part of your qualification planning, you define periods in which employees should attend relevant trainings in order to maintain their existing qualifications or acquire new ones in a timely manner. Our competence management software can be used to assign any number of trainings or plan assignments that are relevant to this qualification.

Qualification chains can also be defined within the system for the long-term development of the workforce. This allows you to assign predecessor and successor qualifications to your skilled employees in a clearly sequential order, depending on their level of training. The planning and evaluation of training measures for successor qualifications is just as intuitive in the skill management system as the complete overview of all qualifications.

Store training measures in the skill management system

With the skill management system from GFOS, all information on the qualifications of your workforce comes together in one place. In addition to general information on skills, documents such as acquired certificates can also be stored in the software and centrally linked to the respective employees. 

This also offers enormous advantages for employee scheduling: Using the data from the competence management software, employees can be automatically considered for tasks for which they are qualified according to the system. This reduces potential errors and inefficiencies, simplifies scheduling and also relieves the burden on those responsible for planning.

Our software provides you with a wide range of evaluations to show you whether the company's internal need for skilled employees can be covered by its own talent pool or whether further measures may be required. Some possible evaluations:

  • Overview of qualifications/qualification levels in the workforce
  • Overview of employees including individual qualifications
  • Evaluation of the skills pool according to target/actual criteria 
  • Overview of qualifications: Criteria/replacement qualifications/additional qualifications
All features

The functions of our skill management system

Manage qualifications

Maintain and record the skills available in the company in one system so that they can be managed clearly.

Further training planning

Create training plans for employees to refresh or acquire important qualifications.

Analyze skills and gaps

You can easily make existing skills or gaps visible with the competence management software.

Posting of qualifications

The skills acquired from trainings/workshops attended or assignments in the company can be easily recorded in the employee data system.

Detailed work schedules

You can use existing qualifications for your duty or shift planning, which enables you to plan precisely.

Evaluations and analyses

Many evaluation options are available to you so that you can make data-driven decisions for your organization.

Success Stories

Successes with workforce management from GFOS

What is a skill management system?

A skill management system is a specialized application that helps companies to effectively track the skills, qualifications and competencies of their workforce. The aim is to make these visible, develop them further and optimize them. The system makes it possible to centrally record, evaluate and update the individual skills of each specialist. Such software helps to plan targeted training measures, identify skills gaps and ensure the optimal allocation of tasks or projects based on existing skills. Ultimately, the system serves to promote employee development, optimize resource allocation and increase the company's overall performance.

Can the skills stored in skills management be considered in resource planning?

Yes, the GFOS solution for employee scheduling can take employees' existing qualifications into account. This allows you to create automatic schedules, so that you can relieve your HR managers in the long term. Manual adjustments are then only necessary to a limited extent.

Can the skill management system from GFOS also be used in the cloud?

Yes, the entire GFOS ecosystem is available in the cloud. Our GFOS knownCloud offers you the necessary security with server locations in Germany. This means you can implement the solution in your company more quickly and scale it as required.

Why GFOS software is worthwhile

Users: 3 million

On average, 3 million users utilize GFOS software every day. This is how we digitize working environments worldwide and ensure future viability.

Custom Interfaces 70+

The system was designed for easy integration into your existing IT architecture. We’ve preconfigured custom interfaces for 30 of the world’s most popular payroll management applications and another 40 custom interfaces for common ERP systems.

Countries: 30

Our software is serving to cut labor costs substantially in over 30 countries.

Languages: 18

GFOS solutions are available in 18 languages. This means you benefit from the international deployment options.

Experience: 35+ years

With over 35 years of success and a broad partner network, we offer cross-industry solutions for companies of all sizes.

Act now

Want to get the skill management system from GFOS for your company or want more information about it? Then just get in touch with us!

Thorsten Karras 
+49 (0)201 / 61 30 00 


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