The software from GFOS gives you the opportunity to hand over relatively time-consuming administrative tasks such as time management, approval processes, data maintenance, application management and much more to employees and managers in a secure and completely digital way. This allows them to initiate administrative tasks themselves and gives them more working time autonomy, which has a positive effect on motivation within the workforce.
Switching to a flexible employee self-service portal is a step towards sustainability and efficiency. Handle processes completely paperless and benefit from the time/cost savings and thus the increase in profitability. The software can be accessed conveniently via the intranet using a browser, mobile device or app - regardless of time and place.
Approval structures, authorizations and workflows can be easily stored in the system. This means that people only access the information for which they have approval. A smooth flow of information is created by the ability to define your own processes for various scenarios. The system can map all areas, from application and processing to approval and notification of the employee.
With these fully digitalized processes, our employee self-service portal is intuitive to use and secures the entire application process, as no application is lost or left lying around. In addition to employees, their supervisors and management also benefit from the software's efficiency. Informative reports can be created based on the stored and maintained authorizations - in addition to increasing process efficiency in the company. We would be happy to provide you with more detailed information in person.
Improve the organization of all HR and time management processes in your company. Employees, supervisors and management can view important information and track requests via the employee self-service portal.
Put an end to routine activities: with automated workflows, repetitive processes and transcription errors are a thing of the past.
Involve all departments and simplify communication between several people and departments with clear task management.
Independent of time and location
The digital availability of self-service enables access to important information at any time and any place - even internationally.
The digitalization and standardization of administrative processes makes paper applications superfluous for your organization - you save time and protect the environment.
Actively involve employees in planning and administrative tasks: this increases motivation, helps with decision-making and improves the digital service experience.
Utilizing potential savings
Significant savings potential is achieved through reduced application and approval costs and increased transparency.
The defined approval hierarchies in the system enable the automation of many administrative processes through the use of our employee self-service portal. Employees can submit applications online and cancel them again if necessary.
This includes the following requests, for example:
These requests are then forwarded to the persons responsible for approval or their deputies in accordance with the selected settings. They are processed or checked directly online via our employeeself-service software. Open applications are displayed to those responsible so that no application is forgotten.
Give your employees more freedom and flexibility in organizing their working hours. Our employee self-service software includes several tools that enable employees to coordinate their working hours and shift planning:
The advantage for your workforce: individual requests can be specifically incorporated into workforce planning and thus improve the work-life balance of employees. Printed notices are also no longer necessary, as the current duty roster can be viewed digitally anytime and anywhere. This overall improvement in communication around shift and duty rosters creates transparency, planning security, better traceability and saves costs.
In addition to coordination between employees, supervisors can submit availability requests, which employees can accept or reject via the software according to their needs and interests. If corresponding changes are made to the duty rosters, those responsible for planning are automatically informed of these changes by the system. These changes are then scheduled directly via employee scheduling or can be changed manually.
Submit visitor requests
In connection with access control system, your employees can pre-register visitors and thus easily apply for the required visitor passes or IDs.
Many reporting functions
Whether it is the hours worked in the current payroll period, end-of-day log or attendance monitoring: management and employees can use and export a wide range of reports.
On screen entry
The software provides your employees with an integrated on-screen entry function that they can use in addition to or instead of terminals, apps and other entry methods.
Edit time and personnel data
Your employees can edit authorized personnel information themselves, relieving your HR department.
Digitize the application process
With our HR self-service solution, you can map vacations, absences, special times and shifts, training bookings and all applications in a single system.
Duty requests and swap offers
Actively involve employees in planning processes: Request books and shift swap exchanges enable participation in shift planning.
Publish requirements and allow your employees to plan themselves in the desired duty roster. The system ensures simultaneous compliance with legal and operational regulations.
Vacation planning, remaining vacation, end-of-day log and more are available to your employees and managers with just a few clicks.
Clear authorization concepts
You set up authorizations in advance so that workflows based on them guide everything in the right direction.
Connection of access control
Employees use the employee self-service portal to register visitors independently and apply for the relevant visitor authorizations.
Employee Self-Service (ESS) is a digital form of personnel administration processes. It allows employees to independently manage their personal information, submit or cancel applications, view balances and find out about HR matters. An self-service portal enables HR departments to automate standard requests for vacation balances, flextime balances, etc.
At the same time, employees are involved in HR matters, which leads to more personal responsibility and motivation within the company. Supervisors also benefit from these self-service solutions, as they also have management functions that simplify daily analyses, depending on authorization. Various evaluations, approvals, availability requests and much more are thus available to line managers.
Our software solution has a general configuration standard that works for many companies. Information on the compatibility of the GFOS software can be found in our system requirements. These are standard requirements. If you have further or more individual requirements, we will find a solution together. Our IT experts will be happy to advise you on your project.
Yes, the entire GFOS ecosystem is available in the cloud. Our GFOS knownCloud offers you the necessary security with server locations in Germany. This means you can implement the solution in your company more quickly and scale it as required.
For employees: independent information on balances, leave accounts, reporting for tax returns (home office, vacation days, sick days, etc.), initiate administrative processes and applications by yourself, location- and time-independent use of facilitates along with remote work
For companies: enable decentralized work and respond to changing requirements on the labor market, digitize, automate and accelerate administrative processes, paperless and sustainable application system, create simple reports using various evaluation programs
Users: 3 million
On average, 3 million users utilize GFOS software every day. This is how we digitize working environments worldwide and ensure future viability.
Custom Interfaces 70+
The system was designed for easy integration into your existing IT architecture. We’ve preconfigured custom interfaces for 30 of the world’s most popular payroll management applications and another 40 custom interfaces for common ERP systems.
Our software is serving to cut labor costs substantially in over 30 countries.
GFOS solutions are available in 18 languages. This means you benefit from the international deployment options.
Experience: 35+ years
With over 35 years of success and a broad partner network, we offer cross-industry solutions for companies of all sizes.
Want to get the employee self-service software from GFOS for your company or want more information about it? Then just get in touch with us!
+49 (0)201 / 61 30 00