SAP interface for connecting the GFOS ecosystem

With GFOS, you use modular software that can be seamlessly integrated into your ERP and HR/HCM system landscape via various SAP interfaces. There are also interfaces to other common ERP and remuneration system providers. What is the objective here? To solve your data transfer challenges and make your daily work easier.

Main features
Connecting GFOS software solutions with SAP interface

Our software solutions have been SAP-certified since 1992 and are designed to be fully integrated into customer SAP systems via SAP interface. Over the last few decades, we have further expanded our expertise and experience in this area and invested in the further development of our solutions.

We offer bidirectional and unidirectional interfaces to SAP, enabling both the transfer of data across systems. This means that our workforce management, MES and security solutions can be fully connected according to your requirements and needs and networked for a loss-free exchange of information. 

Both systems can communicate with each other without any problems, enabling a seamless combination of both solutions and integration into your workflow. Data captured in GFOS can be made available in SAP and information contained in SAP can be accessed via GFOS modules. The functional scope of your ERP system can be easily expanded using SAP interfaces to cover the specific requirements of your industry or company size.

Your benefits
The advantages of the SAP interface

Efficient data transfer

The certified SAP interfaces enable the smooth exchange of information and reduce manual effort. This or the use of the QuickGFOS interface module eliminates any need for SAP-side adjustments by your IT/SAP managers.

Continuous exchange

The combination of the systems enables the constant comparison and exchange of important information so that everything remains up-to-date and both systems have synchronized data.

Reduce the error rate

Automatic data transfer minimizes manual errors. You can therefore easily improve your data quality. 

Save costs and time

Effort for data entry and checking can be minimized so that your HR managers have time for value-adding tasks.

In use

Certified for SAP HR PDC

The workforce management solutions from GFOS were among the first to be certified for SAP S/4HANA. Via this SAP interface, the GFOS software can be used as a subsystem for SAP HR-PDC, for example - this enables the exact mapping of a wide range of HR processes and eliminates the need for duplicate data maintenance.

By using the SAP API interface, the automatic data exchange and data synchronization of a "mini personnel master" takes place. This includes the following information, among others

  • Personnel number
  • ID number
  • Cost center
  • Access control group
  • Customer-specific additional information

This ensures that both systems have identical, up-to-date and valid data. This "mini personnel master" can also be transferred with the calculated balances from SAP-HCM and merged for display on the terminal.

Furthermore, time events can be reported back to SAP-HR via the certified SAP interface for use in SAP time management. All relevant time management rules are only defined in SAP. With this wide range of possible applications, our software meets all the requirements for operation with SAP.

Extended connection to SAP-HR and employee scheduling under SAP-HR

With our software solutions and the connection to your SAP system, you can easily configure and automate the exchange of additional information such as extended master and transaction data. You can control everything right from corrections to this data according to your needs.

In order to map more than just time tracking software via the SAP interface, your solution can also be expanded to include various modules from our workforce management software. This offers a range of additional functions, such as central access to employee scheduling or human resource staffing planning. 

As an alternative to the customer-side implementation of the SAP interface, we offer QuickGFOS, an interface module for the SAP-side connection of your systems. This provides you with everything from a single source. This ensures comprehensive data exchange including the company structure and organizational management.

Integration in SAP Cloud Solutions via SAP interface

The GFOS software is certified for integration into SAP cloud solutions such as S/4HANA and SuccessFactors. This means we support your SAP solutions as the basis for your HR tasks. Our SAP API ensures the exchange of master data between SAP and various GFOS modules.

Possible practical examples:

  • Use time tracking software and evaluation in GFOS or SAP
  • Carrying out account forecasts into the future
  • Use the employee scheduling and access control system from GFOS

Employee data can be extracted from S/4HANA or SuccessFactors with little effort, transferred and processed directly in the GFOS solution. This ensures the cross-system consistency of the data. The add-on to the SAP cloud solution or direct integration into the cloud also significantly reduces redundant processes.

Certified for SAP PP-PDC

GFOS was one of the first providers to ensure that a comprehensive MES solution can be integrated into a customer's ERP system. Information on quantity, time and status can be recorded directly in the GFOS PDC subsystem and transferred to SAP via the SAP interface. This link means that master data only needs to be maintained in SAP. 

The integration covers these tasks, among others:

  • Transfer of master data (orders, units of measure, causes of deviations)
  • Transmission of actual data to the ERP system for processing
  • Updating the order progress (ERP)
  • Determination of remaining capacity requirements (ERP)

All data generated within production is recorded and can be transferred to various SAP solutions via the SAP API interface. These include SAP PP (Production Planning) or SAP PM (Plant Maintenance)

All features

The functions of our SAP interfaces

Simple exchange

Transfer and transfer information from both systems to make your day-to-day work as efficient as possible.


Integrate GFOS solutions as a subsystem in your HR landscape to extend the functional scope of the SAP HR solution.

SAP Cloud Solutions

Use the cloud-based SuccessFactors or S/4HANA solutions from SAP and benefit from integration with our workforce management and access control system.


Using the SAP interface, GFOS enables complete and meaningful data transfer to SAP for your production.

Success Stories
  • The goals and expectations that we had associated with the switch from SAP HCM to another time management software were completely fulfilled. Not too much has changed for the employees, as we were already using a time tracking software system. However, there have been significant simplifications, particularly in the work of the HR department. The system has become indispensable today.
    Josef Hektor (Management Assistant, AVA Abfallverwertung Augsburg)
  • The combination of free-field logic coupled with parameterizable interfaces is very important for us.
    Stefan Wirtz (MES Manager, SGL Carbon)
  • The transfer works smoothly. We use the interface in all plants.
    Kay Goetz (Personnel Officer, Transgourmet)

Successes with the SAP API from GFOS

What is SAP SuccessFactors?

SAP SuccessFactors is a cloud-based HCM (Human Capital Management) solution that helps companies manage their HR processes more efficiently and increase employee retention and business performance. The platform offers a wide range of modules and functions, from HR administration and talent acquisition to training and performance improvement. The solution can therefore be used to develop and implement a holistic HR strategy. A variety of real-time data is available for decision-making. The platform is cloud-based, which means that companies can benefit from flexible deployment options, automatic updates and a scalable infrastructure.

What is SAP S/4HANA?

SAP S/4HANA is a modernized and integrated HCM (Human Capital Management) and ERP (Enterprise Resource Planning) software that supports business processes in real time. It uses in-memory technology to accelerate data processing and offers a user-friendly interface. With S/4HANA, companies can increase operational efficiency, make informed decisions and adapt to agile business models.

Why GFOS software is worthwhile

Users: 3 million

On average, 3 million users utilize GFOS software every day. This is how we digitize working environments worldwide and ensure future viability.

Interfaces: 70+

The system is perfectly integrated into your existing IT system landscape with over 30 interfaces to payroll accounting systems and over 40 interfaces to ERP systems.

Countries: 30

Our software is serving to cut labor costs substantially in over 30 countries.

Languages: 18

GFOS solutions are available in 18 languages. This means you benefit from the international deployment options.

Experience: 35+ years

With over 35 years of success and a broad partner network, we offer cross-industry solutions for companies of all sizes.

Act now

Want to get the SAP interface from GFOS for your company or want more information about it? Then just get in touch with us!

Thorsten Karras 
+49 (0)201 / 61 30 00 


Get full insight into the use of interfaces within the GFOS software
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+49 . 201 • 61 30 00

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