Main features

Smart visitor flow management

The visitor management software from GFOS provides companies with a constant overview of the visitors who are on the company premises - including check-in and check-out times. The visitors benefit because they do not have to fill out registration forms and can move freely around the building. They only have access to rooms that have been approved for them.

Personalized authorization concepts can be used to issue visitor IDs. As an option, employees can register visitors online via employee self-service portal. Our visitor management software also has interfaces for the VISIT visitor management system from ASTRUM IT. With our solution, you can simplify your company's visitor management considerably - for both your employees as well as for your visitors.

Your benefits

Benefit with the visitor management software from GFOS

Overview at all times

Printed registration lists are a thing of the past: Keep track of current visitors and service providers on your premises.

Simple pre-registration

Your employees can register visitors themselves using practical workflow functions.

Many languages

GFOS.Access Control supports 18 languages for easy integration across national borders. You can also easily switch languages in the visitor self-service.

Positive visitor experience

Visitors can move around in approved zones and rooms without an accompanying person - your company remains protected.

Online ID management

Create individual visitor IDs with different authorizations in just a few clicks - can be printed out digitally or in the conventional manner.

Integration with time management and cafeteria data

The modular structure of the GFOS software also allows your guests to be integrated into the time tracking software or cafeteria software.

In use

Make visitor management more efficient easily

With our visitor management software, you can manage (regular) visitors very easily. You can store visitor master data for one-off or recurring visitors - from cleaning staff and building security companies to returning suppliers and regular visitors. Or have employees register them before they arrive at your company. Alternatively, data can also be managed by visitors themselves at the touch terminal. Permanent access by visitors is prevented by automatic blocking after the specified visit period has expired.

The numerous functions of the visitor management system are supplemented by various logging and evaluation options, including room monitoring, e.g. using an evacuation list or the classic access log. In addition, questionnaires can be integrated into the visitor self-service if required, for example health status queries.

Print visitor's ID

Do you need a printed visitor's ID? You can do so with GFOS visitor management.

Integration into time tracking software

Visitors can be integrated into your time tracking software system - including the option to generate digital timesheets. This is particularly useful for invoice verification for tradespeople and similar professions.

All features

Visitor management from GFOS at a glance

Clear visitor monitoring

Keep track of visitors on your premises at all times. People present can be evaluated with just a few clicks.

Submit visitor requests

Your employees can register visitors independently via an employee self-service portal and thus speed up administrative tasks.

Role and authorization concept

Assign individual roles and authorizations for your visitors or external employees. It is also possible to have temporary group or individual rights.

Interfaces for your requirements

With Visit visitor management, our partner ASTRUM offers an extended solution that we can connect directly to GFOS access control.

Integrate service providers

Control external employees and service providers easily and ISMS-compliant with onlinevisitor management.

Easy ID management

Create and encode visitor IDs directly using the software. You can create a new ID in no time at all. Alternatively, you can also issue visitor IDs in paper form.

Success stories

Thanks to the new access control solution, we get an overview of the people on the company premises at all times. This is necessary because if there’s an alarm, we can track the complete evacuation of the system.

Josef Hektor (Management Assistant, AVA Abfallverwertung Augsburg)
The fact that we could easily connect our existing access terminals to GFOS and continue to use them was ideal for us.”

Philippe de Surmont (Project Manager Human Resources, IMS Gear)

Successes with visitor management from GFOS

AVA Abfallverwertung Augsburg

Josef Bernbacher & Sohn GmbH & Co. KG

IMS Gear SE & Co. KGaA

MANN+HUMMEL International GmbH & Co. KG

FAQ

Why is visitor management important for companies?

Visitor management provides companies - regardless of their industry and size - with an overview of all (recurring) visitors and, thanks to digital and secure authorization concepts, enables ISMS-compliant control of guests, external companies and service providers.

Can visitor IDs or authorizations also be created for suppliers/service providers?

GFOS.Access Control also offers suppliers the option of assigning visitor authorizations that are limited in terms of both time and location. In addition, tradespeople and other service providers can be conveniently integrated into the time tracking software so that invoices can be checked accurately using digitally generated time sheets.

What are the system requirements for the GFOS visitor management software?

Our software solution has a general configuration standard that works for many companies. Information on the compatibility of the GFOS software can be found in our system requirements. These are standard requirements. If you have further or more individual requirements, we will find a solution together. Our IT experts will be happy to advise you on your project.

Can visitors also record their data themselves?

With the help of the visitor self-service, visitors can easily enter their data via tablet or PC. The software is available in various languages so that international guests can also benefit from GFOS.Access Control.

What happens if visitors lose their visitor ID or take it with them?

Visitor IDs are generally only valid for one visit. If visitors lose their IDs or in case of other similar instances, the IDs can be quickly and easily blocked via the software. No further access to the site/building will be granted if they try to use the pass again. Once the stored visit period has expired, the IDs also automatically lose their authorization.

Can I track or evaluate the visits?

The access log in GFOS.Access Control provides an overview of which people were in the building at what time. In addition, the evacuation list shows all persons currently present in the building.

Can I also create or print visitor IDs?

Visitor IDs can be used digitally and linked to a means of identification with minimal paperwork. Numerous printouts for the use of visitor IDs are therefore a thing of the past.

Can the visitor management system also be operated in the cloud?

Yes, the entire GFOS ecosystem is available in the cloud. Our GFOS knownCloud offers you the necessary security with server locations in Germany. This means you can implement the solution in your company more quickly and scale it as required

Why GFOS software is worthwhile

Users: over 10 million

On average, over 10 million users utilize GFOS software every day. This is how we digitize working environments worldwide and ensure future success - from SMEs to international corporations.

Custom Interfaces 70+

The system is perfectly integrated into your existing IT system landscape with over 30 interfaces to payroll accounting systems and over 40 interfaces to ERP systems.

Countries: 30

Our software is serving to cut labor costs substantially in over 30 countries.

Languages: 18

GFOS solutions are available in 18 languages. This means you benefit from the international deployment options.

Experience: 35+ years

With over 35 years of success and a broad partner network, we offer cross-industry solutions for companies of all sizes.

Visitor management software from GFOS - keeping an eye on the “coming” and “going”