Main Features

What Makes GFOS the Ideal SaaS Solution for Employee Scheduling?

With our cloud employee scheduling software, you can control all your planning processes within one modern web-based application—faster, more clearly, and more equitably. Customizable views, smart automation, and an intuitive interface ensure maximum efficiency and high acceptance among planners and employees alike. Predefined views for different scheduling scenarios and modular widgets make daily planning tasks easier, enabling role-specific and efficient software usage.

Benefits at a Glance:

All-in-one solution: Shift, hour, and absence planning combined in a single interface
Custom views: Widgets, filters, and flexible time grids for precise scheduling
Fair planning: Equitable shift allocation in your SaaS shift planning boosts employee motivation
First-Customer-Shipment Program: Be among the first to access the next generation of cloud employee scheduling software. Join our FCS program and actively shape the future of workforce planning.

SaaS employee scheduling has many advantages, e.g. frequent updates or modular interface.

Your advantages

Why Cloud-Based Employee Scheduling Pays Off

One solution, full functionality

Plan all shifts, schedules, and absences in one centralized, modern web application—no need for multiple tools.

Fair shift allocation

Shifts are distributed equitably, with employee preferences seamlessly integrated into the scheduling process.

Intuitive user experience

Drag & drop features, smart filters, and mobile access make planning easier than ever before.

AI-powered scheduling

Automated suggestions save time and deliver precise, compliant schedules.

Cloud-based flexibility

Our shift planning SaaS model ensures quick access, seamless scalability, and enterprise-grade security.

In the application

Smart Scheduling with Full Visibility: Filters & Custom Views

The cloud employee scheduling software from GFOS is designed to handle even complex workforce management processes—tailored precisely to the structure and workflows of your organization. Rather than relying on rigid templates, our solution offers customizable, role-based views that adapt to your planning scenarios. This gives managers complete oversight without information overload or unnecessary clicks.

Built for your everyday challenges:

Individually placeable widgets: Cut through the noise—see only the information that matters.
Flexible time grids: Align scheduling to your operational rhythm—whether you are planning in minutes or months.
Docking framework: All relevant information in one unified view: no need to switch between different screens.

Flexibly modify your cloud-based employee scheduling with our docking framework.

SaaS-Based Shift Planning with Employee Participation

Say goodbye to frustration around shift planning—especially for night, weekend, or holiday coverage. Our cloud-based employee scheduling solution promotes employee autonomy: Through self-service portals or the mobile app, employees can submit their availability and preferences directly. Automated shift suggestions and rule checks ensure compliance with both company policies and legal regulations—while honoring individual needs and fairness.

Additional highlights:

Fair allocation of demanding shifts: Avoid overload and dissatisfaction by distributing shifts equitably.
AI-generated schedules and automated rule checks: Detect violations of labor laws or company policies for reliable planning.
Transparent conflict alerts: Warnings and notifications highlight scheduling issues so you can act swiftly.
Higher acceptance through participation: Empowering employees with flexible schedules increases engagement.
Improved employee satisfaction: Combine short-term and long-term planning to release schedules earlier.
Proactive staffing management: Identify workforce gaps early and address bottlenecks before they escalate.

Our SaaS-based shift planning lets you know if there are important rules that are violated in your scheduling.

Anticipate Demand Before It Arises: Cloud-Based Demand Planning

How many employees will be needed next week? When do staffing needs suddenly rise? These questions directly impact your operating costs, service quality, and employee satisfaction. The cloud based employee scheduling solution from GFOS supports proactive planning by identifying workforce demand based on live data, past patterns, and operational requirements.

Real-time insights: Clearly structured widgets highlight deviations to support quick action in daily operations.
Demand planning: Combine historical data with current trends to determine staffing needs more accurately.
Operationally relevant comparisons: Ideal for evaluating weekends or specific days with special scheduling conditions.
Directly integrated: Staffing requirements are displayed within the planning view and serve as a basis for intelligent suggestions.

Easily oversee capacity planning in our cloud-based employee scheduling.

All Features

Employee Scheduling in a SaaS Model: Key Features at a Glance

Docking widgets

Organize relevant data such as staffing needs, balances, or assignments—exactly where you need them.

Flexible time grids

Easily compare individual weekdays with varying staffing requirements, including complex weekend rules.

Drag & drop planning

Reassign shifts or reallocate staff with just a click—intuitive and time-saving.

Custom layouts

Tailor the interface to fit your workflow for a more personalized and efficient user experience.

Cloud availability

Access scheduling data securely and reliably from any device or location—scalable, always up to date, and transparent thanks to our SaaS-based scheduling model.

Real-time rule validation

Instantly detect and correct scheduling violations directly within the system.

Success Stories

For each of these workstations, there is a production plan that specifies how many items are to be produced on which machine in which period of time. This planning is done such that a consistently high level of machine utilization is guaranteed. Of course, the corresponding qualifications of the employees must be taken into account. Machine maintenance or planned repairs are also included in the planning.

Philippe de Surmont (Project Manager Human Resources, IMS Gear)
Workers don’t identify with an organization unless they enjoy what they are doing. That includes being esteemed and treated equitably.

Markus Knöller (Director of Operations, internetstores GmbH)
Using the employee scheduling module makes it possible to plan shifts fairly. In addition, part-time models can easily be included in the planning to compensate for peaks caused by part-time employees or student assistants.

Christoph Balster (Human Resources director, Intrum)

FAQ

How secure is cloud-based employee scheduling with GFOS?

The cloud employee scheduling software by GFOS runs in secure, high-availability data centers. It meets all current data security and privacy regulations, ensuring that your workforce data is protected at all times. Learn more about the GFOS knownCloud and its security advantages.

How flexible is the interface for employee scheduling?

The software provides predefined views tailored to specific roles and use cases. You can personalize these views by selecting relevant planning filters, displaying additional information, and enabling specific widgets. This ensures that you always see exactly the information you need to make informed scheduling decisions.

Does the GFOS solution support both shift-based and time-based planning?

Yes, both shift and time-based planning are supported in our cloud-based employee scheduling model. You are free to choose whether to schedule in shifts or down to the minute. Both models are fully supported and can be adapted to fit your industry-specific needs.

What distinguishes cloud-based scheduling from an on-premise solution?

The GFOS SaaS solution gives you flexible, location-independent access to your data—without the need for local installations or manual updates. This reduces your internal IT workload, increases system availability, enhances scalability, and ensures your solution is always up to date.

How does the system detect scheduling rule violations?

The cloud employee scheduling software automatically checks all plans against predefined legal, contractual, and company-specific rules. You can configure both mandatory and optional compliance rules. The system identifies any violations so you can make timely adjustments to your schedules.

What are the system requirements for using GFOS scheduling software?

Our solution is based on a general configuration standard suitable for most businesses. Detailed compatibility information can be found in our system requirements. If your company has additional or more specific needs, we will work with you to find a tailored solution. Our IT experts are happy to advise you on your implementation project.

Why GFOS software is worthwhile

Users: 7 million

On average, 7 million users utilize GFOS software every day. This is how we digitize working environments worldwide and ensure future success - from SMEs to international corporations.

Custom Interfaces 70+

The system was designed for easy integration into your existing IT architecture. We’ve preconfigured custom interfaces for 30 of the world’s most popular payroll management applications and another 40 custom interfaces for common ERP systems.