Challenges

Six Daily Challenges in Logistics That Cost Time and Money

Fluctuation demand and seasonal peaks

Short-notice volume changes lead to overload, unplanned overtime, and inefficient shift coverage.

Last-minute absences and lack of backup

High sick leave rates or sudden no-shows create scheduling chaos, delivery delays, and unnecessary overtime.

Complex shift models

Different job profiles, safety briefings, and changing processes make manual planning error-prone and time-consuming.

Limited visibility into real-time capacity

Planners often do not have a clear view of availability. Bottlenecks, absences, and order volume have to be pieced together manually.

Media breaks in time tracking & payroll

Incomplete or unreliable time data, especially for drivers, causes corrections, delays, and payroll errors.

Rising compliance requirements

Working time laws, rest periods, and qualification records must be documented precisely. Without digital processes, this is not realistically manageable.

A Few of Our Logistics Customers

Further references

Solutions

How GFOS Supports the Logistics Industry

With GFOS, logistics companies manage workforce processes end to end, with full transparency and a data-driven approach. You can respond quickly to demand fluctuations, reduce scheduling effort, and rely on accurate time data across warehousing, transportation, and every site.

Our solutions for you:

Spot staffing needs early: automated scheduling recommendations based on your data, skills, and availability
Cover absences fast: reschedule immediately, enable shift swaps, and receive automated replacement suggestions
Handle complex shift models: skill matching, certificate checks, and compliant scheduling for warehousing, picking, and transport
Capture time with confidence: multiple options via the GFOS App, terminal, desktop, or driver card through our Webfleet partner integration
Keep payroll accurate: automatic evaluation of premiums, breaks, rest periods, and smooth transfer to your payroll system
Strengthen compliance and security: meet working time requirements, control access, and secure end-to-end processes across the GFOS ecosystem

Infographic showing the processes that a HR software for logistics companies can influence

Shift Planning in Logistics, Made Simple

In logistics, scheduling determines efficiency, delivery performance, and cost. Seasonal peak periods, last-minute plan changes, and varying skill requirements all come with the territory. With GFOS, you can align staffing reliably to changing conditions. Our SaaS solution for logistics shift planning is available independent of location, so you can schedule across multiple warehouses or even international teams.

Benefits and features:

Automated, demand-driven shift planning: rely on GFOS recommendations tailored to working time models, skills, and availability.
Respond with flexibility: make same-day schedule changes at any time to manage peaks or absences in the warehouse, picking, and shipping.
Built-in rule checks: the software automatically validates rest periods, maximum working hours, shift rules, and all time models, so schedules stay compliant.
More transparency for employees: employee preferences and availability flow into the system, supporting satisfaction and retention.

Short-term adjustments to your workforce planning can be visualized in GFOS

Reliable Time and Attendance Tracking with HR Software for Logistics

Fast, accurate time recording is essential, whether in the warehouse, at facility access points, or on the road. GFOS digital time tracking solution records hours everywhere, evaluates it automatically based on your rules, and creates the foundation for accurate payroll.

Benefits and functions:

Capture time anywhere: clock in and out via the GFOS App, GFOS Terminal App, on the road through our Webfleet partner integration using driver cards, on desktop, or at a terminal, matched to your operational needs.
Automatic time evaluation: premiums, breaks, overtime, and rest periods are calculated in line with your rules, so everything is transparent and audit-ready.
Manage absences digitally: submit and process vacation requests, sick leave, and other absences digitally. eAU integration retrieves sick notes electronically from health insurers, efficiently and without paper-based effort.
Feed data directly into scheduling: time entries flow straight into workforce scheduling, so you can immediately spot capacity gaps and re-staff shifts as needed.

Track times with ease for transportation, warehouses, or logistics

More Transparency & Security: Analytics, Access Control, Material Integrations

Modern HR software for logistics has to deliver more than scheduling and time tracking. It also needs data visibility, robust security, and a clear view of material flows. With the GFOS ecosystem, you get an integrated toolset for HR analytics, access control, and MES connectivity, supporting efficient workforce and site operations

Benefits and features:

HR Analytics with GFOS: GFOS Intelligence turns time and core HR data into meaningful HR metrics, so you can keep a close eye on overtime, absences, time off, and more. Prebuilt dashboards and our AI assistant Atlas deliver data-driven insights in seconds.
Secure access for warehouses and facilities: GFOS.Access Control manages permissions centrally. You control who can access which areas and when, preventing unauthorized entry, especially important for large warehouses and logistics sites.
Clear visibility into warehouse and material processes: Materials management within GFOS.Smart Manufacturing provides a unified view of material flow and load carriers, especially valuable when warehouse and production logistics overlap, so you can manage both more efficiently.
Connect via integrations: Use data from ERP and planning systems in GFOS. Our software processes demand signals from systems like SAP, aligning workforce planning with order volume, deliveries, and shifting demand.

Easily analyze HR data with GFOS Intelligence - our HR analyitcs solution

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Use Cases

Three Solutions That Reduce Logistics Pressure Immediately

Whether you are dealing with peak demand, last-minute absences, or error-prone time workflows, the biggest challenges require practical workforce management software built for logistics. These use cases show how to remove bottlenecks and move to reliable, fast, and predictable operations with digital processes.

Integrated time tracking & payroll

Demand fluctuations & seasonal peaks

Workers in logistics during a meeting outside

Targeted coverage for last-minute absences

Customer Success with GFOS.Workforce Management

Discover our software for yourself and read about how other customers have already achieved success with GFOS.

Our success stories

Explore the GFOS Software Suite

Cloud-based employee scheduling

SaaS time tracking

Materials management software

HR analytics software

Absence management software

Access control system

Integration expertise

FAQs

Answers to Your Questions

How does HR software help logistics operations manage fluctuating demand?

GFOS supports logistics teams with automated, demand-driven shift planning. Demand fluctuations, seasonal peaks, and short-notice changes can be mapped flexibly. The software factors in skills, availability, rest periods, and more. Planners can adjust schedules at any time and quickly backfill open shifts.

Can logistics employees capture time from anywhere?

Yes. GFOS time tracking supports multiple methods: app, terminal, desktop, and our Webfleet partner integration using the driver card or other telematic solutions. This gives you complete, reliable time data, both in the warehouse and on the road. Premiums, breaks, rest periods, and more are evaluated automatically and can be passed on to your payroll solution.

How does GFOS support last-minute absences in shift operations?

Our workforce management solution for logistics enables fast response. Absences become visible immediately, and the system recommends suitable replacements. Via the app, you can send availability requests directly to employees. This helps stabilize day-to-day operations and prevents delivery delays.

What role does HR analytics play in logistics and transportation?

With GFOS Intelligence, logistics organizations analyze key HR KPIs such as overtime, absenteeism, time-off rates, and more. The solution processes time and core HR data and presents it in clear dashboards and AI-driven analyses. This helps you spot bottlenecks early and improve workforce strategy with data.

How does GFOS increase security at logistics sites, especially in sensitive areas?

GFOS can be expanded modularly with our access control components. This lets you manage access rights centrally across all sites and facilities. You decide who can enter which area and when, including visitors, temporary workers, contractors, and suppliers. All access attempts are logged securely, and permissions can also be linked to your shift models.

Take Action

Want to see the full GFOS solution for logistics, warehousing, and transportation? We would be happy to give you a product walkthrough. Just reach out to us at:

Tatjana Buchholz
+49 (0)201 / 61 30 00
buchholz.tatjana@gfos.com