Why GFOS 2026 Is Worth the Upgrade

The latest generation of GFOS combines modern technology, integrated workflows, and a future-ready architecture.

Security & Standards

With GFOS 2026, a future-ready architecture meets modern security requirements. Cloud readiness and up-to-date web security standards protect sensitive data, improve stability, and help safeguard your investment over the long term.

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Open Interfaces & Integration

With the GFOS API and standardized OData access, you can integrate HR, time, and scheduling data into your existing systems, including ERP, business intelligence tools, and Excel.

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Efficient Employee Scheduling

GFOS 2026 delivers an enhanced, web-based scheduling experience with flexible planning logic and features that noticeably reduce day-to-day planning effort.

Modern User Experience

New screens, optimized navigation, and a consistently web-based interface make it easier to get oriented, drive adoption, and reduce training effort when new capabilities are introduced.

Highlights

An Overview of Our Highlights

The new employee scheduling system within GFOS 2025
Employee Scheduling that Truly Simplifies Planning

Workforce planning in GFOS 2026 has been modernized from the ground up and designed to meet changing planning requirements. A new web-based planning dialog, automated scheduling suggestions, and improved visibility make the process faster, more transparent, and more reliable, even in complex scenarios.

Benefits of the new workforce scheduling experience:

  • Web-based planning dialog: A modern interface that brings people, demand, and daily scheduling together with clear structure and intuitive usability.
  • Flexible planning with drag and drop: Move employees between the schedule and the people pool using drag and drop. This simplifies cross-site deployments and supports dynamic planning situations.
  • Demand and preference visibility: Maintain staffing requirements directly in the plan and display employee preferences in the daily view for better scheduling quality.
GFOS Intelligence is the embedded HR analytics software in GFOS 2025.
Smarter, Integrated HR Analytics

With GFOS 2026, your HR analytics become more intelligent, faster, and easier to use. The new GFOS Intelligence add-on brings powerful HR analytics capabilities directly into your GFOS platform. Also included: Atlas, the AI assistant that answers your questions in natural language.

What GFOS Intelligence delivers in the new release:

  • Preconfigured dashboards: Ready-to-use visualizations for time data, absences, and key HR metrics.
  • AI-powered answers: Atlas understands natural language and delivers actionable insights in seconds.
  • Configurable views: Combine filters, roles, and widgets to create your personal analytics workspace.
  • GFOS Intelligence is fully embedded in the new GFOS 2026 interface for maximum efficiency and a modern user experience.
Mehr zu GFOS Intelligence
Overview of some of the integration options that GFOS 2026 offers
Use HR Data where It Is Needed Most

GFOS 2026 stands out with open system design, integration expertise, and standardized protocols. This enables you to connect HR, time, and scheduling data to your existing application landscape and leverage it for reporting and downstream processes.

  • Open GFOS API: Depending on your use case, retrieve and pass transactional and master data such as time accounts or absences to and from GFOS for consistent data and less manual maintenance.
  • Standardized OData access: Use the OData protocol via standardized web services. This makes it easy to connect reporting to external tools such as Excel.
  • Flexible integration: Open, documented services provide the foundation for future enhancements and seamless connectivity to ERP, HCM, or BI systems without duplicate data storage.
Insight into the new absence planning overview and the application hub available in GFOS 2026
More Visibility, Less Effort, Directly in the Browser

New web apps, improved guidance, and centralized entry points give you more visibility and faster workflows in GFOS 2026. The result is a modern web environment that streamlines day-to-day HR processes.

  • Absence management in the web app: Manage absences centrally in the browser. The annual calendar and related analytics provide transparency and make back planning and forward planning easier.
  • Application Hub: Access all web apps from one central place, including the option to customize the menu structure. This makes navigation easy and puts frequently used functions within reach.
  • Web-based reports: The GFOS portal includes additional reports, including the absence calendar, project time, and interface logs. This makes analysis faster, even without separate exports.

Everything that Makes GFOS 2026 Even Stronger Day to Day

Cloud & Cluster Capability

GFOS 2026 is built for scalable system landscapes, stable in production and flexible as your requirements grow.

More Flexibility

New capabilities in the GFOS App enable access to relevant information from anywhere, while the GFOS Terminal App can serve as a cost-effective alternative to traditional terminals.

Security & Compliance

Modern security mechanisms such as Content Security Policy (CSP) protect sensitive HR data and support secure browser-based operations.

Safeguarding Investments

The updated software architecture lays the foundation for future enhancements, new features, and ongoing technology evolution, aligned with your needs.

Steffen Kohne, Head of Solution Engineering at GFOS
Open interfaces give our customers the freedom to integrate GFOS 2026 into their processes exactly as they need—both today and with an eye toward future requirements. Web services, OData, and more form the foundation for flexible use of HR, time, and planning data. For us, integration isn’t an add-on; it’s a fundamental part of our platform’s architecture.
Steffen Kohne, Head of Solution Engineering, GFOS mbH

Proven Integrations with Leading Systems

In practice, GFOS integrates into a wide range of system landscapes, including ERP, HR, and payroll environments. Typical scenarios include connecting to SAP, HR platforms such as Personio, or processing time and payroll data in DATEV environments.

The Right Integrations for Your Demands
Explore our integration expertise
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Experience GFOS 2026 Live

Take a look at GFOS 2026 in a personalized demo and get advice tailored to your use case. We look forward to speaking with you.

Get to know GFOS 2026
FAQs
Answers to Frequently Asked Questions
How does the upgrade to GFOS 2026 work?

Schedule a meeting with us. We will discuss the key details of your release upgrade and guide you step by step through implementation.

How long does it take to implement GFOS 2026?

Implementation timelines depend on your current release version and the scope of the modules you use. We are happy to answer your questions in a no-obligation conversation.

Can you continue using existing terminals with GFOS 2026?

With GFOS software, you have countless options for securely connecting your existing terminals. Our flexible solution supports native integration for a wide range of terminal devices without routing through each manufacturer’s software, including mixed environments.

What company sizes is GFOS 2026 designed for?

GFOS 2026 is scalable, making it a strong fit for mid-sized organizations as well as complex enterprise environments. We support a wide range of working time models, complex collective bargaining requirements, advanced scheduling patterns, and more.